"Company Banc Privacy Policy for Personal Information Protection"
Banc Corporation
Banc Corporation (hereinafter referred to as "the Company") regards the trust and satisfaction of our customers as our primary concern in conducting business activities. We consider it a crucial responsibility to carefully protect the personal information entrusted to us by our customers and other individuals. In order to fulfill this important duty, we have established the following items as our Privacy Policy based on the law concerning the protection of personal information (referred to as "the Law") and strictly adhere to the handling of personal information throughout the entire company.
1. Acquisition and Use of Personal Information
We acquire personal information necessary for the execution of our business operations directly from the individuals themselves or from third parties and publicly available sources. We do not obtain personal information through false or other fraudulent means. Additionally, the personal information acquired by the Company may be used for the following purposes in conjunction with the implementation of our business activities, including but not limited to the sale, rental, brokerage, and management of real estate, as well as the design, supervision, and construction of architectural projects, renovations, and other businesses stipulated in the Articles of Incorporation of Banc Corporation. Unless permitted by law (please refer to Separate Appendix 1), or the purpose of use is obvious from the circumstances of acquisition, we will not handle personal information beyond the scope necessary to achieve the following purposes without obtaining the consent of the individuals.
- Note -
For the delivery, sending, and distribution of various documents, information, newsletters, etc.
For communication, visits, meetings, etc.
For proposing various plans and plans and conducting various surveys necessary for that purpose.
For conducting surveys, aggregating data, and utilizing them, such as questionnaire surveys.
For implementing improvements in our technology and business operations.
For negotiating, concluding, and performing contracts such as construction contracts, real estate sales contracts, and other contracts.
For implementing after-services, maintenance, troubleshooting, etc.
For necessary payments, withdrawals, billing, issuance of receipts, etc.
For conducting various examinations, reviews, investigations related to transactions, applications, consultations to various institutions, etc.
For requesting introductions, following up on introductions, and reporting progress to referrers.
For processing necessary for participating in various events, seminars, groups, facilities, etc.
For the management of rental apartments and other properties managed by the Company.
For procedures such as registration of land and buildings, various insurance, etc.
For responding to accidents, disasters, implementing preventive measures, and other safety management.
For conducting various business processes and sales activities necessary for transactions.
For implementing matters requested by customers regarding transactions, etc.
For responding to audits, investigations, etc. of the company.
For taking necessary measures for the resolution of disputes, etc.
For implementing other matters related to the above.
Regarding personal information of shareholders, in addition to the purposes mentioned above, it may be used for exercising rights and fulfilling obligations based on commercial law and other laws, confirming various numbers of owned shares, sending notices for convening shareholder meetings, and other administrative tasks related to shareholders.
Regarding employment management information of the Company, in addition to the purposes mentioned above, it may also be used for purposes notified or publicly disclosed to individuals through means separately stipulated by the Company. However, in the case of employment management information of past employees of the Company, it may also be used for purposes such as responding to inquiries about current employment status from third parties.
Regarding personal information acquired through written records or transmitted via the internet by individuals, it will be used only for the purposes explicitly indicated in the respective documents or circumstances of acquisition that are considered obvious to the individual (except in cases where it is urgently necessary for the protection of life, body, property, or as otherwise stipulated by law).
2. Management of Personal Data Security
The Company implements reasonable and appropriate security measures to prevent unauthorized access from external sources, as well as to prevent risks such as loss, destruction, alteration, or leakage of personal data. Additionally, employees and others are provided with regulations regarding the handling of personal information to clarify rules and ensure proper management of personal data. Furthermore, in cases where all or part of the handling of personal data is outsourced to a third party, necessary and appropriate supervision is conducted to ensure the secure management of personal data by the entrusted party.
3. Provision of Personal Data to Third Parties
The Company will not provide personal data held by the Company to third parties, except in the following cases:
- When we have obtained the prior consent of the individual concerned.
- In the event of a merger, spin-off, business transfer, etc., where business operations are succeeded, and personal data is provided.
- When personal data handling is entrusted to external vendors or other third parties within the scope necessary to achieve the intended use.
- In addition to the above, when provision is permitted by law.
4. Purpose of Use of Retained Personal Data Held by the Company
The Company may use the retained personal data held by the Company for the purposes described in Section 1, "Acquisition and Use of Personal Information." Please note that the entity handling retained personal data is the Company itself.
5. Disclosure of Retained Personal Data and Related Procedures
In cases where the individual concerned requests notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use/deletion, or cessation of third-party provision (collectively referred to as "disclosure, etc.") regarding their own retained personal data held by the Company, we will confirm that the requester is the individual concerned and respond within a reasonable period (requests by proxy are also possible).
(1) Notification of Purpose of Use
If you wish to be notified of the purpose of use of your own retained personal data, we will do so based on legal requirements. However, there may be cases where we cannot comply with your request based on legal provisions (please refer to Separate Note 3).
(2) Disclosure
If you wish to have your own retained personal data disclosed, we will do so within a reasonable scope based on legal requirements. However, there may be cases where we cannot comply with your request based on legal provisions (please refer to Separate Note 4).
(3) Correction, Deletion, etc.
If you wish to have corrections, additions, or deletions (collectively referred to as "correction, etc.") made to your own retained personal data due to it being inaccurate, we will conduct the necessary investigation, make the corrections, etc., to the content of the retained personal data, and notify you accordingly. Please note that if we decide not to make corrections, etc., based on the results of the investigation or legal provisions, we will notify you accordingly.
(4) Suspension of Use/Deletion
If you request the suspension of use or deletion (referred to as "suspension of use, etc.") of your own retained personal data on the grounds that it is being handled beyond the scope of the publicly stated purpose of use or was obtained through deception or other illicit means, we will conduct the necessary investigation, suspend the use, etc., of the retained personal data, and notify you accordingly. However, there may be cases where we cannot comply with your request based on the results of the investigation or legal provisions (please refer to Separate Note 5). If we decide not to carry out the suspension of use, etc., we will notify you accordingly.
(5) Cessation of Third-Party Provision
If you request the cessation of third-party provision on the grounds that your own retained personal data is being provided to a third party, except in cases of special provisions for third-party provision in Separate Note 2 or other cases specified by law, we will conduct the necessary investigation, cease the provision of the retained personal data based on the results of the investigation, and notify you accordingly. However, there may be cases where we cannot comply with your request based on the results of the investigation or legal provisions (please refer to Separate Note 5). If we decide not to carry out the cessation of provision, we will notify you accordingly.
6. Procedures for Disclosure, etc. of Retained Personal Data
The Company may use the retained personal data held by the Company for the purposes described in Section 1, "Acquisition and Use of Personal Information." Please note that the entity handling retained personal data is the Company itself.
(1) Procedures for Notification of Purpose of Use or Disclosure of Retained Personal Data
Please fill in the necessary details in the disclosure request form. Enclose the confirmation documents stated in the same form, along with 1,000 yen worth of postage stamps for notification/disclosure fees. Send them to the department address specified in Section 7, "Contact Information" of this document via mail. Please refer to the form for detailed request information (please note that the notification/disclosure fee cannot be refunded, even if we cannot comply with your request based on legal provisions).
To confirm whether the requester is the individual concerned, we may conduct a callback based on the Company's registration information and ask questions based on the Company's registration information (date of birth, blood type, etc.). Please be aware of this in advance.
Once the information to be notified or disclosed is ready, we will send it to the address provided in the "Disclosure Request Form." If we are unable to notify or disclose all or part of the retained personal data, we will send a written notification to that effect.
Please note that copies of the confirmation documents you enclosed will be stored by the Company for handling in case of accidents. Additionally, the personal information obtained by the Company through the "Disclosure Request Form" will not be used for purposes other than the intended disclosure, etc.
(2) Procedures for Correction, Addition, Deletion, Suspension of Use/Deletion, and Cessation of Third-Party Provision of Retained Personal Data
This process is similar to the "Procedures for Notification or Disclosure" in (1) above. However, for requests for correction, addition, deletion, suspension of use/deletion, and cessation of third-party provision, no fee is required, so there is no need to enclose postage stamps with the "Disclosure Request Form."
7. Contact Information
For inquiries or complaints regarding the handling of personal information, please contact the following department of the Company. Please note that the Company may change the contents of this privacy policy without prior notice as necessary. When you wish to use our products or services, please make sure to check the latest information.
Contact for Inquiries and Complaints regarding Personal Information:
Company: Banc Corporation
TEL: 03-5468-6226
FAX: 03-5468-6227
Address: 3F At Home Square, 4-24-8 Minami Aoyama, Minato-ku, Tokyo
8. Disclaimer
The Company shall not be held responsible for the use of personal information by real estate agencies (excluding shared users) providing property information.
Definitions:
- Personal Information: Information about a living individual that can identify a specific person through items such as their name, date of birth, or other descriptions (including information that can easily be compared with other information to identify a specific individual).
- Personal Data: Refers to personal information constituting a personal information database, etc. A "personal information database, etc." refers to a collection of information, including personal information, which is systematically structured to allow for the electronic retrieval of specific personal information, or as otherwise defined by government ordinance.
- Retained Personal Data: Personal data held by a personal information handling business operator, excluding data that will be deleted within six months or as otherwise defined by government ordinance, for which the operator has the authority to disclose, correct, add or delete content, suspend use, erase, or suspend provision to third parties, and the confirmation or denial of which could harm public interest or other interests.
Note: Regarding cookies and IP address information, they are not considered personal information when considered alone, as they cannot identify a specific individual. However, when used in conjunction with other personal information, they are considered as such.
Separate Provisions:
- Separate Provision 1: Special Cases of Use for Purposes Other than Initially Specified, as mandated by law or for reasons where obtaining consent is difficult due to the need for protection of life, body, or property, or for the promotion of public health or the healthy upbringing of children.
- Separate Provision 2: Special Cases of Third-Party Provision, as mandated by law or for reasons where obtaining consent is difficult due to the need for protection of life, body, or property, or for the promotion of public health or the healthy upbringing of children.
- Separate Provision 3: Special Cases of Non-Notification of Purpose of Use of Retained Personal Data, when the purpose of use of retained personal data that identifies an individual is clear.
- Separate Provision 4: Special Cases of Non-Disclosure of Retained Personal Data, when disclosure may harm the life, body, property, or other rights or interests of the individual or a third party.
- Separate Provision 5: Special Cases of Non-Suspension of Use, etc. of Retained Personal Data or Non-Suspension of Provision, when suspending use or provision would require a large expense or when it is difficult to suspend use, etc. for other reasons, and alternative measures necessary to protect the rights and interests of the individual are taken.
End of Document.
